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Submission Requirements

UACES Graduate Forum Conference

About the Conference

This two-day conference provides a friendly environment for postgraduate and early-career researchers (ECRs) to present their work, receive feedback and dialogue with each other. It offers an ideal introduction to the UACES community.

The conference features a keynote lecture and plenary roundtable alongside a programme of research presentations from around 50 PhD students and Early Career Researchers (ECRs) in the field of European Studies, which includes disciplines such as (but not limited to) Political Science, Law, International Relations, History, Economics, Sociology, Geography and Anthropology.

Who can attend?

The conference is free to attend. It is designed for postgraduate and early-career researchers (ECRs) to present their work, receive feedback and dialogue with each other. It offers an ideal introduction to the UACES community. There are up to 5 places available for masters-level students. You do not need to become a member to attend the conference.

Terms and Conditions for Funding

Funding of up to 180 EUR will only be offered to UACES Members whose paper proposal was accepted following the Call for Papers. There are up to 30 funded places (up to 180 EUR) available at the conference. If there are more than 30 delegates wishing to avail of the funding, it will be offered to those who registered for the conference sooner.

Funding is only awarded to delegates who are UACES Members and currently studying for their PhD or who have submitted their PhD within the last three years (at the time of the conference). There are also up to 5 funded places available for masters-level students.

Funding will be allocated following paper-selection.


  1. Delegates must register and accept their funded place by 3 May 2024;
  2. Funding is conditional upon attendance. Delegates must attend both days of the conference (27-28 June 2024);
  3. Funding is conditional upon providing a research paper (6000-8000 words) to the participants in the delegate's research panel (e.g. fellow papergivers, chair and discussant) by 7 June 2024;
  4. Funding is also conditional upon submitting to UACES one of the following items for online publication: your paper, a blog post based on your paper, a podcast, a video OR a policy brief (further details here). The deadline to submit this is July 2024 (unless you have explicit written agreement from UACES to submit at a later date);
  5. By sending us a paper, blog post, podcast or policy brief, delegates give us permission to display the submission on our website, before, during and after the conference until at least 31 December 2025.
  6. Funding is conditional on receiving a completed expenses form which you must complete after the conference has finished, including all relevant receipts.

Eligible Expenses

UACES is offering up 180 EUR per eligible delegate towards the expenses of attending the conference. The funding can only be used to cover the following items:

  1.  Up to 2 nights' accommodation in Amsterdam. The accommodation must be booked from 26-28 June or 27-29 June 2024. We can cover the costs of staying in a hotel, bed and breakfast, hostel or AirBnB (or equivalent). We cannot provide funding to cover the costs of staying with friends or family. We cannot reimburse accommodation costs for people who work or study in Amsterdam. If attending with a friend or colleague, you may split the accommodation costs and you can both upload the same receipt in your expenses form outlining this.
  2. Return travel to and from Amsterdam. This must be economy class.

Payment of Funding

  1. Reimbursements will only be made to those who attend both days of the full event.
  2. Delegates may only submit ONE claim for up to 180 EUR of expenses.
  3. Claims can be made by completing the expenses form including copies of original receipts/tickets. Receipts/tickets should clearly show the date of purchase and (if applicable) the date of travel.
  4. Expenses will be reimbursed by bank transfer for UK-based and Eurozone-based delegates and by PayPal for all other delegates. Please set up a PayPal account in advance of the conference if you do not already have one.
  5. Claims must be submitted between 28 June and 31 August 2024.

Submission Requirements


Papers should be 6,000-8,000 words long, word-processed, 1.5 spaced and sized to A4.


Blog Posts

Blog posts should be on the topic of the research you are presenting and will be edited and published for Crossroads Europe (the UACES Graduate Forum and JCER blog).

Please read examples of blog posts here and follow the style guide here.

We also have a collection of top tips on writing academic blogs, based on a recent UACES GF workshop, at these links:


Videos and Podcasts

Your video or podcast should summarise or explore your research in an engaging way; they could be animations, interviews or simply a short talk. Please see examples of past videos and podcasts on our Multimedia Pages. If you are interested in creating a video or podcast, please email Melina at UACES ( before you start recording, to discuss the suitability of your idea and for any assistance. UACES can assist with a limited number of videos and podcast recordings during the conference.


Policy Brief

Your policy brief should be related to your work presented and be between around 2,000-5,000 words. It should be word-processed, 1.5 spaced and sized to A4. UACES will then format it using the UACES Graduate Forum policy brief template. Please see guidelines for writing policy briefs here. Policy briefs will not be published on our website but will be shared with the European Commission when we report on the outcomes of the event later in 2023.

Requirements for Presenters

Presenters are expected to attend both days of the conference and share a draft research paper with fellow panellists by 7 June 2024.

Presenters need to also submit one of the following to UACES for online publication by 5 July 2024: their research paper, a blog post, a policy brief, OR a podcast.