Salary: £35k- £40k depending on experience with generous holiday allowances and pension contributions.
If you’re keen to use your bookkeeping skills and your understanding of people management to help a small charity thrive then this job is for you. The right candidate will have experience of bookkeeping for a small organisation or charity, an understanding of the demands of running a small but busy office and an interest working in the higher education sector and/or European Studies.
Purpose of the Role
We’re looking for an Office Manager and Bookkeeper who can manage a small team of employees and keep the Association’s books in order whilst the Executive Director is on maternity leave. You’ll work on some exciting projects whilst at UACES, including the 47th annual conference in Bath and the implementation of European-Commission-funded projects. You will provide support to the trustees of UACES and in particular the new Chair who starts in post in September 2018.
- All bookkeeping for the Association and drafting end of year accounts
- Providing management and HR support to staff
- Ensuring the office runs smoothly and efficiently
- Oversight of all UACES activities including: member engagement, the annual conference, grant-making and advocacy for the discipline of European Studies
- Liaising closely with the committee of trustees to ensure a strong governance structure for the Association
- Ensuring that the Association meets its obligations as a Charitable Incorporated Organisation
Key Skills and Attributes
We're looking for an Office Manager & Bookkeeper who can show ability in a range of areas including:
- At least 3 years’ experience of bookkeeping for a small business or charity
- Experience of managing staff and an understanding of the HR issues that a small organisation faces
- Experience of managing payroll
- An understanding of the day-to-day running of a small office
- Solid administrative experience (including minute-taking, experience of databases etc)
- Experience of working with charity trustees
- Excellent oral and written communication skills
- An interest in academia, higher education and/or European studies.
- A willingness to take on a variety of tasks as is required in a small organisation
Please don’t be discouraged if you don’t have all of the skills above. Aptitude and transferable skills are equally important as we can offer training in some areas.
UACES is a membership organisation for academics working in the area of European Studies. We have around 1000 members from across the UK and Europe from a range of different career stages and institutions. We run conferences, events and administer funding schemes to support our members in their study. The Annual Conference is our biggest event each year and is attended by c. 450 delegates. Recent conference locations have included Cork, London and Krakow. The 2018 Annual Conference takes place in Bath in September. UACES is run by a small team of office staff and a dedicated committee of trustees, headed by the UACES Officers (Chair, Secretary and Treasurer).
You'll be part of small and friendly team whose job it is to run UACES. The office staff are responsible for ensuring the smooth-running of the association and are involved in the following activities:
- Organising the UACES Annual Conference
- Administering UACES funding opportunities
- Running the UACES Prizes (including best book, best PhD and JCER prize)
- Assisting with the publication of JCER, UACES’s open-access online journal (www.jcer.net).
- Liaising with Wiley, the publishers of our print journal JCMS: Journal of Common Market Studies
- Managing the membership database
- Managing the UACES email list
- Working with the committee to implement new strategic directions for the association
- Writing and implementing successful grant applications to funders including the European Commission
For an informal chat about the role, please contact Emily Linnemann (Executive Director) – 020 7419 5446.
What we Offer
- Generous holiday allowance – All colleagues start at 31 days plus 8 bank holidays (pro-rata).
- Flexi-time – We are happy to discuss any flexitime arrangements that might be required.
- Flexible working – Have to work from home from time to time? We’ll help you find a solution which works best for you and us.
- Access to training together with other learning and career development opportunities
- The possibility to help develop your role and its terms of reference
- Pension scheme – you put in 5%, we’ll put in 10%.
- Regular reviews with the UACES officers
- A small supportive team and a friendly working environment
Diversity and equal opportunities
UACES is an equal opportunities employer.
The closing date for applications is midday on Thursday 1 March 2018. Interviews are scheduled for Tuesday 20 March 2018.