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Travel Support

Financial assistance for Student, PhD Researcher and Early-Career members attending UACES events.
Become a member


UACES will pay up to 50% of your travel expenses for travel to/from a qualifying event. The following conditions apply:

General terms

  • Claims can only be made for 'qualifying events' which will be listed on the Calendar of Events;
    they will be identified by the following travel icon
    Travel Icon
  • You have not, or will not, receive any other financial support for travel for the same event;
  • UACES reserves the right at all times to refuse any travel claim;
  • You must, wherever possible, use the most cost-effective means of transport available;
  • Travel claims must be submitted within three weeks after completion of the event;
  • The expenses claim form must be completed in full.


  • You must be a current Student, PhD Researcher or Early-Career Member of UACES (please note that membership of the Graduate Forum is not the same as membership of UACES);
  • Payment is conditional upon attendance (as such, claims cannot be processed before the event);
  • Accommodation and/or subsistence expenses are not eligible as travel expenses in this scheme.

Amounts and limits

  • UACES will pay up to 50% of your travel expenses for travel to/from a qualifying event;
  • The maximum amount to be reimbursed for travel within the same country is 75 GBP;
  • The maximum will be increased to 100 GBP for those travelling to another country;
  • The minimum amount claimed must be greater than 5 GBP;
  • For necessary travel by car, UACES will pay a mileage rate (limited to 100 miles).

Payment terms

  • Payments will be by bank transfer (if resident in the UK or a country that uses IBAN) or PayPal (if not resident in the UK or a country that uses IBAN);
  • We will do our own currency conversions to pounds sterling;
  • Copies of receipts must be attached to your claim form. 
  • Receipts will be kept by UACES.

The conditions above are effective from 1/1/2023; please return to this page for future updates and for the most recent version of the claim form.

Apply for Funding

To make a claim, please complete the claim form. If you have any questions, please email

Travel Support

UACES has a longstanding commitment towards assisting and providing opportunities for early-career researchers. The UACES travel scheme was established to provide some financial assistance for students, PhD and Early-Career researchers attending UACES events who would not otherwise receive ANY funding towards their travel expenses. 

The Travel Scheme is open to Student, PhD and Early-Career Members of UACES.