Terms and Conditions

UACES Graduate Forum Conference 2020

Funding of up to 140 GBP will only be offered to those whose paper proposal was accepted following the Call for Papers. There are up to 50 funded places (up to 140 GBP) available at the conference. Funding is only awarded to delegates who are currently studying for their PhD or who have submitted their PhD within the last three years (at the time of the conference).

Funding will be allocated following paper-selection.

Conditions of Funding
  1. Delegates must register and accept their funded place by 22 May 2020.
  2. Funding is conditional upon attendance. Delegates must attend both days of the conference (2-3 July 2020).
  3. Funding is conditional upon providing a research paper (6000-8000 words) to the participants in the delegate's research panel (e.g. fellow papergivers, chair and discussant) by 22 June 2020.
  4. Funding is also conditional upon submitting to UACES one of the following items for online publication: a completed research paper (6000-8000 words), a blog post, a podcast, a video or policy brief (further details here). The deadline is 22 June 2020 (unless you have explicit written agreement from UACES to submit at a later date, or to participate in a recording during the conference).
  5. By sending us a paper, blog post, podcast or policy brief, delegates give us permission to display the submission on our website, before, during and after the conference until at least 31 December 2022.

    TRAVEL & accommodation
  7. There will be up to 140 GBP per delegate available to cover travel and accommodation.

  8. Travel will ONLY be eligible for funding if it takes place between 30 June and 5 July 2020 for travel to/from Berlin.
  9. Our definition of travel includes flights, airport transfers, trains, metro/bus etc.
  10. We can only contribute towards the cost of economy class travel.
  11. Accommodation will only be reimbursed for two nights for stays between 1- 4 July 2020. If you stay in Berlin for any further nights you will need to cover these costs yourself.
  12. Eligible accommodation is either a hotel, hostel, student halls, AirBnB (or similar) or a B&B. We cannot reimburse students who stay with friends or family.
  13. We cannot contribute to accommodation costs for those registered at a university in Berlin (including Humboldt Universit├Ąt zu Berlin).


  14. Reimbursements will only be made to those who attend both days of the full event.
  15. Please keep all original receipts/tickets, because you will need to supply these with your claim for travel and/or accommodation expenses (UACES will then keep the receipts).
  16. For electronic receipts, please print an extra copy to submit with your claim.
  17. Expenses will be reimbursed by bank transfer for UK-based students and by PayPal for non-UK students. Please set up a PayPal account in advance of the conference if you do not already have one.
  18. Claims must be submitted between 3 July 2020 and 31 July 2020.

Submission Requirements


Papers should be 6,000-8,000 words long, word-processed, 1.5 spaced and sized to A4. Any research papers submitted for online publication will be published with a cover page containing details of the conference, and with the following notice:

"Copyright of the papers remains with the author. Conference papers are works-in-progress - they should not be cited without the author's permission. The views and opinions expressed in this paper are those of the author(s)."

Blog Posts

Blog posts should be on the topic of the research you are presenting and will be edited and published for Crossroads Europe (the UACES Graduate Forum and JCER blog).

Please read examples of blog posts here and follow the style guide here.

We also have a collection of top tips on writing academic blogs, based on a recent UACES GF workshop, at these links:

Policy Brief

Your policy brief should be related to your work presented and be between around 2,000-5,000 words. It should be word-processed, 1.5 spaced and sized to A4. UACES will then format it using the UACES Graduate Forum policy brief template. Please see guidelines for writing policy briefs here.

Videos and Podcasts

Your video or podcast should summarise or explore your research in an engaging way; they could be animations, interviews or simply a short talk. Please see examples of past videos here and podcasts here. If you are interested in creating a video or podcast, please email Helena at UACES (admin@uaces.org) before you start recording, to discuss the suitability of your idea and for any assistance. UACES can assist with a limited number of videos and podcast recordings during the conference.

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