Registration Guidelines and FAQs

Late registration open to observers only

Contact UACES about late registration

All paper-givers and panel participants (including chairs, discussants etc.) must register by 30 June, otherwise they will be withdrawn from the programme.

Please read the terms, conditions and cancellation policy before registering.

Visit the UACES 2019 ConfTool site to register, book your conference dinner place and other extras (such as the sightseeing bus tour).

If you are a paper-giver, simply log in with your existing ConfToolPro credentials to register. If you do not have a ConfToolPro account, please create an account here to log in and register.


Registration and Attendance


When will I know if my proposal has been accepted?

We aim to inform everyone of the outcome of their proposal in March 2018.

Where is this year's conference?

University of Lisbon, Portugal. Please see our Getting There page for travel advice.

What are the requirements for the conference paper?

Papers for the conference should be word-processed, 1.5 spaced and sized to A4. They should not exceed 7,000 to 8,000 words in length, including footnotes and references. Papers should be shared amongst panellists before 19 August.

Paper-givers are also encouraged to submit an electronic copy of their paper for publication on the ConfTool programme so that other delegates can access it. This helps to improve the overall level of discussion at the conference itself. The suggested deadline for uploading papers is 19 August 2019. Please see the Paper and Panel Instructions page for more guidelines.

Read all requirements for paper-givers here

Do paper-givers, chairs and discussants have to pay a registration fee?

Yes. Travel, accommodation and the conference registration fee are the responsibility of the participant whether they are a paper-giver, discussant, chair or panel organiser. There is travel support available for postgraduate students and early-career researchers attending the conference (find out more). Please also explore funding opportunities from your university or organisation.

Can I choose the day on which I present?

No. By submitting a proposal you are making a firm commitment towards attending the conference and for being available to present your paper on any day of the conference i.e. from Monday 2 to Wednesday 4 September 2019.

There are no research sessions on Sunday 1 September, but please do join us for the Teaching and Learning Workshop, UACES AGM, and welcome drinks.

What is the format of the research sessions?

Please visit this page for full details of research session formats.

Please note: The sessions are 90 minutes. Paper-givers will have a maximum of 15 minutes each in which to make a short presentation of their paper at the conference. It is important that this time allocation is not exceeded as the presentation is intended as an introduction to the following discussion. It will not be possible to read the paper in the time available and all paper-givers should adequately prepare their presentation with this in mind.

Is there funding available for students?

Yes. Postgraduate students and early-career researchers benefit from discounted registration fees and are eligible to apply for funding for travel costs from UACES.

I am not a UACES member. Can I attend the conference?

Yes. Researchers new to UACES are always welcome to the conference. UACES membership is included in the non-members registration fee. New members will be eligible for all members’ benefits.

How can I prepare for the conference?

If this is your first conference, you may find it helpful to read these articles on preparing to present at a conference, the benefits of attending conferences, and on academic networking.

How much are the registration fees?

The UACES 2019 conference fees are listed below. There are discounts for early-bird registration (ends on 31 May), and reduced rates for students, early-career researchers and UACES members.

UACES Membership Status

Early-Bird Registration Fees

(available until 31/5/2019)

Standard Registration Fees

Individual Member 150 GBP 170 GBP
Non-Member* 200 GBP 220 GBP
Early-Career Member 120 GBP 140 GBP
Early-Career Non-Member* 150 GBP 170 GBP
Student Member 95 GBP 115 GBP
Student Non-Member* 120 GBP 140 GBP
Conference Dinner
(on Tuesday 3/9/19)
50 GBP 50 GBP

*Includes UACES membership. New members will be eligible for all members’ benefits.

The Registration Fee includes lunch on Monday and Tuesday and coffee breaks throughout the conference.

If you are based in a country whose currency is the Euro and you choose to pay by bank transfer, you will be given the option of paying in pounds sterling or in Euros. The Euro rates will be available in the registration process.

Accommodation is NOT included as part of the Registration Fee. To find out about the accommodation available in Lisbon, follow this link.

I can no longer attend. Can I get a refund?

For payments made to UACES, please read the Cancellation Policy.

For accommodation, travel etc. you will need to ask the supplier you booked with.

My institution/sponsor is paying. How do I request an invoice?

To request an invoice, please select 'Invoice to my finance department' in the payment section of the registration form. Please check first that you are following your Institution or Sponsor's correct Purchase Order and Invoicing procedures.

What is the difference between an invoice and a receipt?

An invoice is a request for payment. A receipt is a proof of payment.

Can UACES provide a Visa support letter?

Yes. Please log in to your ConfTool account to download an invitation letter. If you encounter any issues, please email

Do paper-givers, chairs and discussants have to pay a registration fee?

Yes. Travel, accommodation and the conference registration fee are the responsibility of the participant whether they are a paper-giver, discussant, chair or panel organiser. Early registration rates are available until 31 May 2019.

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