Paper Requirements

Format

Papers for the conference should be word-processed, 1.5 spaced and sized to A4. They should not exceed 7,000 to 8,000 words in length, including footnotes and references.

Projectors will be available in each room for powerpoint presentations. You may use the UACES 2018 template slide. Download the slide here or the image for use as header or footer here.

Share your paper

Paper-givers ought to be pro-active and play a role in discussing the other papers in the panel, in addition to presenting their own paper.

Circulate your paper with fellow panelists

Paper-givers are asked to circulate their papers to the other people on their panel, including the Chair, ideally by Friday 17 August. This gives your colleages time to be able to read the paper properly and to provide feedback. Otherwise, please keep them informed of when they might expect your paper.

If you are part of a pre-organised panel, you can send your paper to your fellow panellists and Chair/Discussants by following these steps:

  1. Log onto ConfTool
  2. Click 'Your Submissions'
  3. Click 'Contribution details' on the right-hand side bar next to the panel (if you click directly on the panel name, this will not bring up the email options)
  4. Click the yellow mail icon by each person's name to view their email address
  5. Email all panellists and Chair/Discussant with your paper (you can use the cover page below)

If you submitted an individual paper (i.e. not a pre-organised panel):

  1. Your Panel Chair will email you to connect you with your fellow participants
  2. 'Reply All' to share your paper (you can use the cover page below)
  3. If you do not hear from your Panel Chair before the conference, contact them by following these steps:
    1. Log onto ConfTool
    2. Click 'Your Submissions'
    3. Underneath your paper details,the Chair's name and email address should be listed with the panel details (NB: you will not be able to see the email addresses of other panellists)

Share your paper online

Uploading your paper online is encouraged, but not obligatory. You are encouraged to do this before Friday 17 August or soon after.

You can upload your paper on ConfTool for it to be publicly visible on the online conference programme for the duration of the conference by following the steps below. After the conference, your paper will be published on the UACES website. Papers can be removed at any time from the UACES website when necessary by sending an email to admin[at]uaces.org.

If you submitted an individual paper (i.e. not part of a pre-organised panel):

  1. Attach the UACES 2018 cover page (below) to your paper
  2. Log onto ConfTool
  3. Click 'Your Submissions'
  4. Click 'Final Upload' on the right-hand side column next to your paper details
  5. Follow the instructions to upload your paper

If you are part of a pre-organised panel, you will not be able to upload your paper yourself. You need to:

  1. Attach the UACES 2018 cover page (below) to your paper (or inform us if you require assistance)
  2. Email your paper to admin[at]uaces.org with your panel number in the body of the email
  3. Your paper will be published online within 3 working days.

UACES 2018 Cover Page

Download and attach the cover page to your paper. The cover page containing the following statement:

Copyright of the papers remains with the author. Conference papers are works-in-progress - they should not be cited without the author's permission. The views and opinions expressed in this paper are those of the author(s).

UACES 2018 Cover Page (PDF) UACES 2018 Cover Page (.docx)

 

Paper-giver, Chairs and Discussants: Who does what?

A panel consists of at least three and ideally four paper-givers, one chair and a discussant. In case there is not a separate discussant the chair fulfils this role. The chair and discussant do not present a paper.

Paper-giver
It is expected that paper-givers share their paper with the whole panel in advance of the conference, as well as read other panellists papers. This enables the discussant to provide feedback and stimulate discussion with the audience. Paper-givers have 15 mins to present their paper and should stay within their allocated time.

Chair
The chair should introduce the panellists, field questions from the audience and make sure the panel stays within its 90 minute timeslot. If there is no separate discussant, the chair should also take on this role.

Discussant
The discussant's role is to provide another perspective on the papers presented in the panel. They should have read all the papers - which are shared by the paper-givers well in advance - before the conference and be able to make some observations on each. They should help to facilitate a dialogue with the audience and get the discussion going. Should they wish to, discussants can provide more detailed feedback to paper givers in writing after the panel.

Panel structure and time allocation

Research panels are allotted a 90-minute timeslot. Below are some examples of how differently constituted panels should make the best use of this time.

4 papergivers and a discussant

Each paper should be no longer than 15 minutes. The discussant should speak for 5-10 minutes. The remaining 20-25 minutes is allocated for questions from the audience.

4 papergivers, no discussant

Each paper should be no longer than 15 minutes. The chair should act as discussant and speak for 5-10 minutes. The remaining 20-25 minutes is allocated for questions from the audience.

3 papergivers and a discussant

Each paper should be no longer than 20 minutes. The discussant should speak for 5 minutes. The remaining 20-25 minutes is allocated for questions from the audience.

3 papergivers, no discussant

Each paper should be no longer than 15 minutes. The chair should act as discussant and speak for 5 minutes The remaining 20-25 minutes is allocated for questions from the audience.

2 papergivers (with or without discussant)

We do not accept 2-paper panels. However, there will always be some late cancellations which render them necessary. In a 2-paper panel, the papergivers should still speak for no longer than 20 minutes. If there is a discussant they should speak for 5-10 minutes, with the remaining time open to questions from the audience. If there is no discussant, the chair should take on that role.

It is important that all panel participants stick to these timings in order to allow time for questions from the audience.

 

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