Travel Claims

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Travel Assistance for Student Members of UACES

UACES has a longstanding commitment towards assisting postgraduate students. The UACES travel scheme was established to provide financial assistance to students who would not otherwise receive ANY funding to pay for their travel.

UACES will pay up to 50% of your travel expenses for travel to/from a qualifying event. The following conditions apply:

You must be a current member of UACES (please note that membership of the Student Forum is not the same as membership of UACES)
You must be a postgraduate student
Qualifying events will be listed on the Calendar of Events; they will be identified by the 50% symbol
Original receipts must be attached to your claim form – we cannot accept any travel claims which are not accompanied by original receipts, or for which the original receipts are needed for another purpose (i.e. no photocopies). The receipts will be kept by UACES.
Payment is conditional upon attendance (therefore, claims cannot be processed before the event)
The travel claim form must be completed in full (and be legible)
Accommodation expenses are not eligible as travel expenses
You must, wherever possible, use the most cost-effective means of transport available
For necessary travel by car, UACES will pay a mileage rate (limited to 100 miles)
The maximum amount to be reimbursed for travel within the UK is Ł75
The maximum will be increased to Ł100 for those travelling either to, or outside the UK
The minimum amount claimed must be greater than Ł5
Payment will be by cheque in pounds sterling
We will do our own currency conversions to pounds sterling
Travel claims must be submitted within three weeks after completion of the event
UACES reserves the right at all times to refuse any travel claim without having to provide any explanation whatsoever

The claim form is a PDF file (17kB) - you will need Adobe Acrobat on your computer to open it. Once you have downloaded the claim form, you will need to print it. Do not send your claims in electronically.

Download the student travel claim form

The conditions above are effective from 1/1/07; please return to this page for future updates and for the most recent version of the claim form.