Terms & Conditions

Funding available, for up to 50 delegates, subject to the Conditions of Funding:

  • 100.00 GBP towards travel and accommodation (see points 4, 5, 6, 7 and 8 below)

Conditions of Funding

GENERAL

  1. Funding is conditional upon attendance;
  2. Funding is only available to postgraduate research students and Early Career Researchers (within three years of their viva) who are currently registered with a recognised university and whose research is in European Studies or a neighbouring field (e.g. Politics, IR, History, Sociology, Economics, Law, Public Policy, Cultural Studies etc.) with a focus on contemporary Europe or the European Union.
  3. We cannot contribute towards accommodation expenses for anyone who is registered at a university in Brussels.

TRAVEL

  1. Travel will ONLY be eligible for funding if it takes place between 21-24 November 2019;
  2. We can only contribute towards the cost of economy class travel.

ACCOMMODATION

  1. Eligible accommodation is either a hotel, hostel or B&B. We cannot reimburse students who stay with friends or family;
  2. Accommodation will ONLY be eligible for funding between 21-24 November 2019. If you book multiple nights, the maximum funding available will still be 100 GBP for the entire stay including your travel;

Reimbursements

  1. Reimbursements will only be made to those who attend the full event (you will be required to sign in);
  2. Please keep all original receipts/tickets as you will need to supply these with your claim form for travel and/or accommodation expenses (we keep the receipts);
  3. For electronic receipts, please print an extra copy and bring it with you to the conference;
  4. Expenses will be reimbursed by cheque for UK-based participants and by paypal for non-UK-based participants. Please set up a PayPal account in advance of the conference if you do not already have one;
  5. Claims must be submitted between 22 November 2019 - 5 December 2019. You can submit the completed claim form (including receipts/tickets) in person at the DTA, or after the event by post (unless all your receipts/tickets are electronic, in which case you can submit them by email).
Download the claim form here

 

 

 

If you have any questions about the funding available, please email admin@uaces.org BEFORE the conference and BEFORE you spend any money.

Note: The registration fees are in pounds sterling. This means that if you use a non-UK credit or debit card, or non-UK PayPal account, the amount you pay will depend on the prevailing exchange rate. However, any refunds that we process will also be in pounds sterling and will also depend on the prevailing exchange rate. When exchange rates are relatively stable, the discrepancies in the amounts are usually trivial; when exchange rates are fluctuating the amounts can be more significant (i.e. the amount you are refunded may be less than the amount you paid).