Frequently Asked Questions


Registration and Attendance

I am not a uaces member. can i attend the conference?

Yes. Registration for non-UACES members includes complimentary UACES Membership. New members are added to our email list and will be eligible for all members’ benefits. Complimentary membership will expire on 31/12/18 for those registering after 31/5/17.

I am a postgraduate student. Can I attend the conference?

Yes. Students are always welcome at the UACES conference. Students benefit from discounted registration fees.

How much are the registration fees?

For details of the registration fees please refer to the conference registration page.

is accommodation included in the registration fee?

Accommodation is NOT included as part of the conference registration fee. To find out about the acommodation available in Krakow, please see our accommodation page.

where is this year's conference?

Jagiellonian University is situated in the centre of Krakow, Poland. Please see our Getting There page for travel advice.

does uaces offer travel support for students attending the conference?

UACES has a longstanding commitment towards assisting and providing opportunities for postgraduate students. The UACES travel scheme was established to provide some financial assistance for students attending UACES events. Please find more information here.

I can no longer attend. Can I get a refund?

For payments made to UACES, there is further information in the Cancellation Policy. For accommodation, travel etc. you will need to ask the supplier you booked with.

my institution/sponsor is paying. how do i request an invoice?

To request an invoice, please select 'Invoice to my finance department' in the payment section of the registration form. Please check first that you are following your Institution or Sponsor's correct Purchase Order and Invoicing procedures.

What is the difference between an invoice and a receipt?

An invoice is a request for payment; a receipt is a proof of payment.

can uaces provide a visa support letter?

Yes. If a Visa is required for you to attend the conference, please email to request a letter to support the application.



Can I choose the day on which I present?

No. By submitting a paper proposal you are making a firm commitment towards attending the conference and for being available to present your paper on any day of the conference i.e. from Monday 4 to Wednesday 6 September 2017.

Do paper-givers, chairs and discussants have to pay a registration fee?

Yes. Travel, accommodation and the conference registration fee are the responsibility of the participant whether they are a paper-giver, discussant, chair or panel organiser. Early registration rates are available until 31 May 2017.

What are the requirements for the conference paper?

Papers for the conference should be word-processed, 1.5 spaced and sized to A4. They should not exceed 7,000 to 8,000 words in length, including footnotes and references. Papers will be uploaded to this website in the summer. Please see the Paper and Panel Instructions page for more guidelines.

What is the format of the research sessions?

Please read Paper and Panel Instructions page for details on the research session format. The sessions are 90 minutes. Paper-givers will have a maximum of 15 minutes each in which to make a short presentation of their paper at the conference. It is important that this time allocation is not exceeded as the presentation is intended as an introduction to the following discussion. It will not be possible to read the paper in the time available and all paper-givers should adequately prepare their presentation with this in mind.

What is the deadline for submitting my completed paper?

We strongly encourage all papergivers to submit an electronic copy of their paper for publication online. This helps to improve the overall level of discussion at the conference itself. The deadline for uploading papers is 18 August 2017. Please see the Paper and Panel Instructions page for more guidelines.


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