Submission Guidelines and FAQs

Call for Papers Deadline: 19 January 2018

This year we are using ConfToolPro to manage paper submissions and registrations. To submit your paper, panel or non-traditional proposal, you will need to create a user account on ConfToolPro. You can do this here.

NB: We only accept up to two paper proposals per person: whether they are individual or part of a pre-organised panel.

Make a Submission

Submission Guidelines


Individual Proposals

You will need to provide:

  • Your Full Name
  • University/Institution
  • Postal Address
  • Email Address
  • The names and email addresses of any co-authors (if your paper has more than one author, the paper proposal should be submitted by the person who is most likely to present the paper at the conference. Any co-author(s) will be recognised on the conference programme.)
  • The Title of Your Paper
  • Keyword(s)
  • Research Discipline
  • Research Theme
  • A 250-Word Abstract

Please note: If you are part of a pre-organised panel you do not need to fill in the Individual Proposal Form.

Panel Proposals

The panel proposal form should be filled out by the panel organiser. Please follow this link for full details of the format of panel sessions at UACES conferences.

The panel organiser must gather the details of all the participants in the panel including:

  • Full Name
  • University/Institution
  • Postal Address
  • Email Address
  • The name of any co-authors
  • The Title of the Paper
  • Keyword(s)
  • Research Discipline
  • A 250-Word Abstract

Panels usually consist of 3-4 paper-givers and a chair (who cannot also be a papergiver). A discussant can be included but is not mandatory. For panels without a discussant, chairs are expected to fulfil this role.

Chairs must not be presenting a paper in the panel.

Panels should be balanced: not too narrow in their theme, preferably involving a mix of speakers from different institutions and if you have some inexperienced paper-givers, these should be balanced with some more experienced colleagues.

Please read this page for full details of research session formats

Please note: For our purposes the panel organiser is simply a contact person for queries relating to the panel. They will not be acknowledged directly in the conference literature unless they are also a paper-giver, discussant or chair.

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Non-Traditional Panels

We have recently introduced the option to propose a non-traditional panel for the UACES Annual Conference.

These are panels that differ from the usual format of 3-4 research papers moderated by a Chair. Within the non-traditional panel section we accept proposals for innovative and non-traditional sessions (book panels, roundtables, mini-symposium, etc).  Like the traditional research panels, they will need to fit into a 90-minute timeslot – so please bear this in mind when planning your session. If you have a session proposal that has not been mentioned and wish to discuss it further, please contact: or

The organiser of the panel should submit the proposal and they will need to provide:

  • Name
  • Email Address
  • Organisation
  • A short description of the session
  • A list of people who will participate (this can be provisional)

Some of the non-traditional panels at Krakow 2017 included a Publishing Q&A, 'The European Research Council' Book Presentation, and the 'Judge a Book by the Cover' Panel.

Important Dates

The deadline for Paper and Panel submissions is midnight on Friday 19 January 2018.

We will inform you if your paper or panel has been accepted in March 2018.

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Frequently asked questions

What topics can my paper/panel cover?

UACES accepts papers and panels on all areas of contemporary European Studies. We broadly define contemporary European Studies as an interdisciplinary field that focuses on current developments in European integration. We accept papers from across a range of disciplines including (but not limited to) political science, EU public policy, geography, European history, European law, economics and sociology. At last year's conference panel topics included EU climate change policy, European space policy, Human Rights, Euroscepticism and the EEAS.

See last year's research programme to get a full idea of the diversity of topics covered at UACES 2017.

When will I know if my proposal has been accepted?

We aim to inform everyone of the outcome of their proposal in March 2018.

What are the requirements for the conference paper?

Papers for the conference should be word-processed, 1.5 spaced and sized to A4. They should not exceed 7,000 to 8,000 words in length, including footnotes and references. Papers should be shared amongst panellists before the start of the conference and will be uploaded to this website in the summer.

Is there a limit to the number of paper proposals that I can submit?

Yes. We accept up to two research paper proposals per person, inclusive of whether they are individual paper proposals or part of pre-organised panels. Some of you of course, will be involved in more than two panels - as chairs, discussants, organisers or just active participants.

Do paper-givers, chairs and discussants have to pay a registration fee?

Yes. Travel, accommodation and the conference registration fee are the responsibility of the participant whether they are a paper-giver, discussant, chair or panel organiser. There is travel support available for postgraduate students and early-career researchers attending the conference (find out more).

How much are the registration fees?

The registration fees have not yet been set. We are still negotiating costs with suppliers.

See full details of last year's registration fees here.

Can I choose the day on which I present?

No. By submitting a paper proposal you are making a firm commitment towards attending the conference and for being available to present your paper on any day of the conference i.e. from Monday 3 to Wednesday 5 September 2018.

What is the format of the research sessions?

Please read this for full details of research session formats.

Please note: The sessions are 90 minutes. Paper-givers will have a maximum of 15 minutes each in which to make a short presentation of their paper at the conference. It is important that this time allocation is not exceeded as the presentation is intended as an introduction to the following discussion. It will not be possible to read the paper in the time available and all paper-givers should adequately prepare their presentation with this in mind.

I am a postgraduate student. Can I submit a proposal?

Yes. Students are always welcome at the UACES conference, and are encouraged to submit paper and/or panel proposals. If submitting a panel proposal, we would prefer balanced panels i.e. that contain more experienced academics alongside students.

Students and early-career researchers also benefit from discounted registration fees and are eligible to apply for funding for travel costs from UACES (find out more).

I’m not sure how to write an abstract…

This article and this blog provide helpful and comprehensive guides to making the most of your abstract.

What are the chances of my proposal being accepted?

Coherent panels have a better chance of being accepted than an individual paper. This is because whilst an individual paper may be excellent, it is not always possible to group it with other papers to form a panel.

How can I join a panel?

You can either organise your own panel or submit a paper to a panel organiser. Many panels are arranged via the UACES members' email list and you may find this a useful tool for arranging your own panel. A list of all the panel proposals that have been circulated round the UACES email list will be posted on this website as they come in.

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Make a Submission

Call for Papers Deadline: 19 January 2018